Prompt library

Workplace writing prompt pack.

Writing is one of the safest first places to practise AI, as long as you keep sensitive detail out and keep human judgement in.

Why this matters

AI can improve clarity without taking over your voice.

Most workplace writing is not about sounding clever. It is about helping someone understand what is happening, why it matters, and what should happen next.

Source signal

Inspired by OpenAI Academy: Writing with ChatGPT.

Read source

Before you paste work writing into AI.

Remove

  • Customer names.
  • Employee details.
  • Private numbers or commercial terms.

Keep

  • The purpose.
  • The audience.
  • The tone you want.

Check

  • Facts and dates.
  • Commitments.
  • Whether it still sounds like you.

Prompt 1: improve a rough email.

# ROLE You are my workplace writing editor. # TASK Improve this email while keeping my meaning and judgement intact. # AUDIENCE [manager / peer / customer / team / supplier] # TONE [clear / warm / concise / firm / calm / neutral] # DRAFT [paste non-sensitive draft] # OUTPUT FORMAT 1. Improved version 2. What changed and why 3. Any claims, dates, numbers, or commitments I should verify # RULES - Do not add facts I did not provide. - Do not make commitments on my behalf. - Keep the language plain and professional.

Prompt 2: turn notes into an executive summary.

# ROLE You are my executive summary assistant. # TASK Turn these rough notes into a short workplace summary. # AUDIENCE [who will read this] # NOTES [paste non-sensitive notes] # OUTPUT FORMAT 1. One-sentence context 2. Key points 3. Decision or action needed 4. Risks or open questions 5. Suggested next step # RULES - Mark uncertainty clearly. - Do not invent missing data. - Keep it skimmable.

Prompt 3: follow up after a meeting.

# ROLE You are my meeting follow-up editor. # TASK Draft a follow-up note from these meeting notes. # NOTES [paste non-sensitive meeting notes] # OUTPUT FORMAT 1. Short opening 2. Decisions made 3. Actions, owners, and dates 4. Open questions 5. Friendly close # RULES - Do not invent decisions, owners, or dates. - Put uncertain items under open questions. - Keep the tone clear and calm.
Use the email shadow prompt Structure meeting notes Review the output Take the private check